The Payroll Clerk is responsible for the clerical work involved in the accurate preparation, calculation and completion of payroll for government staff.

Key Accountabilities

• Supporting the control systems necessary to the effective administration of HFN payroll, benefits, tax and WCB remittances
• Assist with month end closing activities
• Maintaining confidentiality and neutrality at all times
• Periodic processing of Committee Honoraria, student living out allowances, elder distributions, and other payments
• Manage and update employee profiles
• Enroll, maintain and reconcile health and pension benefits
• Reconcile payroll related taxes, health and pension benefits, and submit remittances.
• Quarterly calculation of WCB premiums due
• Import reconciled payroll data into Sage accounting software
• Year end reconciliation, i.e. PIER reporting for adjustments
• T4, T4A and T4NRs prepared and submitted to CRA
• Follow all COVID19 safety and cleaning precautions
• Other duties as assigned

Operational Requirements

• Valid Class 5 Driver’s License
• Some travel, including overnight and or weekends
• Willingness and ability to work overtime, including evenings and weekends
• Successful background checks, employment verification, criminal records checks, reference checks, and education/credential verification

Education and Experience Requirements

• Willingness to pursue and complete the Payroll Compliance Practitioner (PCP) certification through The Canadian Payroll Association. Tuition and CPA membership fees will be covered by Huu-ay-aht.
• Experience in bookkeeping and accounting support, including Payroll, AR, AP and GL reconciliation is desirable.
• Ability to use Microsoft programs such as outlook, word, excel, teams (or zoom) and power point.
• Excellent oral and written communication skills
• Demonstrated ability to work independently and as part of a team
• Ability to work in a performance-focused, fast-paced environment in alignment with the HFN’s values, culture, and business goals

We thank all applicants for their interest in this position; however, only those candidates selected for an interview will be contacted.

Vision – The Huu-ay-aht envision a strong, self-governing, and self-reliant Nation. Iisaak will guide us as we work together to foster a safe, healthy, and sustainable community; where our culture, language, spirituality, and economy flourish for all.

Mission – As a leader among First Nations, the Huu-ay-aht First Nations will create certainty for its community, generate wealth for financial independence, provide economic opportunities, deliver social, cultural and recreational programs for all Huu-ay-aht.

Huu-ay-aht First Nations Values

Professionalism

• Ethics – be prepared, on time and ready to work
• Ethics – be responsible for the success of your work and others
• Lead by example
• Respect – for confidentiality, yourself, and co-workers
• Work / Life Balance
• Work Smarter – Share your expertise and your successes
• Take pride in your work

Respect

• Golden Rule – Treat others how you want to be treated
• Listen actively and attentively to what people are saying and clarify
• Accept people for who they are and do not judge
• Basic Etiquette – remember the common courtesies, kindness & compassion
• Iisaak
• Observe protocol and ceremony

Health

• A healthy body, mind and soul through proper diet, sleep, and exercise
• Avoid burning out with a proper work / life balance
• Be positive – always remember to smile and laugh
• Care about each other, ask questions and follow up
• Be appreciative of one another and the work we do

Effective Communication

• Think twice, speak once
• Make sure your body language is sending the correct message
• Provide responses in a timely manner; acknowledge request and provide timeline
• Listen attentively and clarify

Trust

• Walk the talk – be honest, no gossiping
• Believe the good in everyone not the bad
• Voice your concerns, do not harbor them – clear the air
• Spend more time focusing on what you are supposed to be doing, and less time on what others are or are not doing
• Be happy and enjoy your work life

Support

• Be available to help and ask for help when needed
• Advocate and help one another
• Provide constructive criticism, not just criticism
• Do not gossip; stop gossip when it occurs
• Clarify and seek feedback from each other