The Organization:

Highbridge Human Capital is delighted to represent this amazing company with a rich history who is recognized as a leader in the construction industry. They provide outstanding customer service through personalized, professional excellence, guaranteed workmanship, and innovative technology.

Our client is currently looking for an exceptional Finance, Payroll & Administrative Associate to help elevate the accounting and finance functions within the organization. The Finance, Payroll & Administrative Associate will have broad responsibilities that encompass multiple facets of the accounting and finance function and includes handling day-to-day AP/AR, monthly/banking reconciliations, payroll, and working directly with the CFO to ensure timely and accurate financial reporting.

Located in the beautiful Okanagan Valley, the Company has created a people first culture that empowers employees and values strong relationships and consistent service. This is an exciting time to join this well-established, high-growth company. If you are a dynamic, detail oriented and experienced Finance, Payroll & Administrative Associate, we want to talk to you!

As the Finance, Payroll & Administrative Associate you will: A day in the life

As the Finance, Payroll & Administrative Associate, you will have a diverse portfolio and be responsible for delivering multiple aspects of the accounting and finance function.

You’re day to day:

Progress billings

• Prepare invoices monthly for all contract progress jobs.
• Prepare invoices monthly for all T&M progress jobs.
• Coordinate with Project Managers system for invoicing.
• Generate WCB clearance certificates for all progress invoices.
• Generate Stat Decs for all progress invoices.
• Liaise with customers on any follow up questions.
• Update holdback summary monthly.
• Coordinate with Project Managers invoicing of holdbacks.
• Close out job sites in SAGE as required.

Service invoices

• Prepare invoices for all service jobs.
• Reconcile any differences between SMS hours compared to SAGE job reports.
• Receive customer payments by credit card and process.
• Close out job sites in SAGE as required.

Accounts receivable

• Weekly follow up of outstanding accounts.
• Record receipt of customer payments in SAGE.
• Receive customer payments by credit card and process.

Payroll

• Enter timesheets weekly.
• Process pay stubs for all hourly and salaried employees.
• Upload payroll to bank.
• Email employees pay stubs.
• Setup new employee hires in SAGE.
• Generate record of employment as necessary.
• Manage various payroll related duties for employees and processing changes.
• Upload apprentice hours monthly to ITA.
• Liaise with BC Construction Association, benefits provider.
• Assist employees with benefits questions.
• Reconcile benefits statements monthly and input changes into SAGE.
• Liaise with RBC for employee DPSP.
• Upload employee and employer contributions to RBC monthly.
• Prepare summary of employee average wage costs.
• Prepare T4s annually and reconciliation.

Government remittances

• Prepare and upload Receiver General Source Deductions.
• Prepare GST Return and process payment through online banking.
• Prepare and upload WCB remittances.

Monthly reconciliations

• Reconcile credit cards and post adjustments not recorded through payables.
• Follow up on missing invoices with shareholders.

Banking

• Prepare monthly bank reconciliations for all accounts.

Other

• Support in the implementation of new software (Jonas).
• Be a Jonas subject mater expert (SME) for the Accounting and Project Management Departments
• Assist in process and procedure development and identify continuous improvement opportunities with current processes.
• Other ad-hoc tasks as assigned by the CFO.
• Liaise between Admin/Accounting and Project teams to keep communication flowing.

Qualifications and preferred skills:

• High school diploma/GED required.
• Minimum five-year payroll/AR department experience.
• Minimum 5 years’ experience in an office environment preferred.
• Experience in the construction, engineering or electrical industry preferred.
• Attention to detail required.
• Excellent interpersonal skills.
• The ability to communicate in a positive, confident, and respectful manner to internal and external stakeholders is essential.
• Excellent overall verbal and written communication skills.
• Self-motivated and customer focused.
• Strong organizational skills, high attention to detail, ability to multi-task and ability to exercise independent judgment.
• Advanced Excel skills.
• Experience working with accounting software, Advanced SAGE 50 skills
• Preference to those with Jonas Enterprise experience

Our “must haves” that make you great:

• You live the brand and corporate values.
• You are able to contribute positively as a part of a team, helping out with various tasks as required.
• You are energetic and approachable.You are interested in a career advancement with a desire of constant self-improvement.
• You possess an entrepreneurial spirit and continuously innovate to achieve great results.
• Proven work ethic with integrity.

We offer:

• Full time position.
• Opportunity for career growth and development.
• A fun and motivating work environment.
• Comprehensive total rewards package.

NOTE: Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. We are an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, provincial and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices relating to recruitment and hiring, compensation, benefits, discipline, transfer, termination and all other terms and conditions of employment. While management is primarily responsible for seeing that w equal employment opportunity policies are implemented, you share in the responsibility for assuring that, by your personal actions, the policies are effective.