Office Manager

Office Manager

  • Sotheby's International Realty
  • Full-time
  • Sun Peaks, BC

Website Sotheby's International Realty

The Opportunity:

Highbridge Human Capital is pleased to be leading a search for a motivated and organized Office Manager for our client Sotheby’s International Realty. Reporting to the Managing Broker, the Office Manager will be based at Sun Peaks Resort in British Columbia, and they will play an important role in maintaining and managing the administrative duties in a busy real estate office, assisting and supporting the Realtors, team members, and clients. If you are a self-motivated individual who can work effectively and collaboratively with a team in a fast-paced and dynamic working environment, we want to talk to you.

The Company

Sotheby’s International Realty Canada represents the country’s most significant architectural masterpieces and extends top-tier service and marketing to homes across every price range. Sotheby’s real estate listings include houses, condos and townhomes, as well as the country’s most extraordinary luxury estates and vacation homes for sale. Leading the real estate industry in global reach and marketing excellence, their network strength encompasses over 1000 sales offices across 79-plus countries, digital media delivering over 1 billion annual online impressions, and partnerships with premier global media.

About you:

The ideal Office Manager will have a keen eye for detail, is a self-starter and forward thinker, has a great service-oriented attitude and possesses a high degree of judgment, accuracy and professionalism. The successful candidate will oversee a variety of administrative, fiscal and project management activities, among other duties.

A day in the life of the Office Manager – role and responsibilities:

  • Ensure efficient operation of the overall office by implementing improvements and efficiencies in office services and administrative support
  • Oversee two administrators and work as lead to ensure all necessary administrative support is provided to internal team members
  • Act as the first point of contact for the office; answering a high volume of calls and inquiries, and determine the appropriate course of action, referral or response
  • Lead orientation of new agents and hires
  • Manage real estate board and council forms as necessary, manage active agent licenses
  • Liaise with SIR Canada’s accounting team to maintain agent contracts and LoneWolf profiles
  • Manage and maintain SIR Canada branded marketing materials; support on website updates
  • Liaise with corporate sponsorship partners
  • Document office policies and maintain filing system: regular filing, scanning, and photocopying
  • Schedule meetings and prepare meeting agendas; attend team meetings and take meeting minutes as required
  • Provide a consistently high standard of customer service and client care in all external interactions
  • Ensure office supplies are adequately stocked and place new orders as required; maintain the appearance of the office by keeping meeting rooms and workspaces organized and tidy
  • Plan and coordinate a variety of activities such as staff meetings, events, seminars and workshops
  • Special duties/projects as required by Management

Requirements – what you bring to the company:

  • 3-7 years of relevant office administration experience, with a strong preference for real estate office experience
  • Diploma or Degree in Business or Communications or an equivalent combination of education/related experience
  • Experience working with Fintrac and Hubspot is an asset
  • Highly proficient in the use of MS Office and Google Suite – advanced Excel skills required
  • Actively participate in events and community offerings in the local Sun Peaks community
  • Strong customer-service mindset, with the ability to represent an organization in a professional, enthusiastic and positive manner
  • Strong planning, organizational, and time management skills with the ability to manage multiple projects and competing priorities, and to persist in following up and completing tasks to hit goals and deadlines
  • Overall tech-savviness and the ability to learn, use, and support others with technology
  • High level of professionalism and discretion and experience handling confidential and sensitive information
  • Excellent attention to detail and accuracy
  • Creative problem solver with a ‘hands-on’ approach to providing solutions

We offer:

  • Competitive total compensation package
  • Opportunity for career growth and development
  • A fun and motivating work environment

NOTE: Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. We are an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, provincial and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices relating to recruitment and hiring, compensation, benefits, discipline, transfer, termination and all other terms and conditions of employment. While management is primarily responsible for seeing that w equal employment opportunity policies are implemented, you share in the responsibility for assuring that, by your personal actions, the policies are effective.

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